World Congress of Podiatry - November 14-16, 2019 - Miami, USA

Contact Information

EXHIBITION AND SPONSORSHIP
Ms. Kathy Tsandilas
Corporate Relations & Congress Services
Quality Meetings
T +1 514 690-2133
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EXHIBITOR REGISTRATION
Ms. Maki Fukushima
Associate Meetings Manager
Quality Meetings
T +1 514 690-2133
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EXHIBITOR INVOICING & APPLICATION PROCESSING
Ms. Maria Ochoa
Meetings Assistant
Quality Meetings
T +1 514 690-2133
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CONGRESS SECRETARIAT
Quality Meetings Inc.
2142 rue de Cologne
Montreal, H4R 3E5
Québec, Canada
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BREDE EXPOSITION SERVICES/ALLIED CONVENTION SERVICE
(SHOW CONTRACTOR)
Customer Service Department
T +1 407 851-0261
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CCR SOLUTIONS – AUDIO VISUAL SERVICES
Ryan Wade
25 Walpole Park South
Building 1, Unit 4
Walpole, Ma 02081
T +1 508 734-5472 Ex: 301
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HYATT REGENCY MIAMI –RESERVATIONS
Reserve a hotel room: Hyatt Regency Miami Hotel  (The link auto-populates the group access code: G-IFPO).
Modify or cancel an existing reservation; Modify/Cancel Reservation
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

GENERAL VENUE INFORMATION

Hyatt Regency Miami Hotel and the James L. Knight Convention Center
400 South East Second Avenue
Miami, Florida, USA, 33131
T +1 305 358 1234
Hyatt Regency Miami

SHOW INFORMATION                                             

Congress sessions will take place in the Hyatt Regency Miami Hotel and the Exhibition will take place in the James L. Knight Convention Center, conveniently located on the hotel lobby level and one floor above the session rooms. Escaltors to and from the sessions are available for easy and quick access.

EXHIBITOR REGISTRATION

ON SITE REGISTRATION HOURS
  • Wednesday, Nov. 13 - 12:00 - 17:30 (remains open till 19:00 for the Welcome Reception)
  • Thursday, Nov. 14 - 7:00-17:00
  • Friday, Nov. 15 - 7:00-17:00
  • Saturday, Nov. 16 - 8:00-13:30
EXHIBIT HOURS

The following are the preliminary Exhibit Hall hours:

Exhibitor Set-up:

  • Tuesday, Nov. 12 - 12:00-17:00
  • Wednesday, Nov. 13 - 09:00-15:30

Exhibit Hours:   

  • Wednesday, Nov. 13 - 17:30-19:30 ** Opening Reception
  • Thursday, Nov. 14 - 10:00 -16:00
  • Friday, Nov. 15 - 10:00 -16:00
  • Saturday, Nov. 16 - 10:00 -13:00

Exhibitor Dismantling:

  • Saturday, Nov 16 - 13:00-19:00

** Times are subject to change

EXHIBITION GENERAL INFORMATION

EXHIBITOR REGISTRATION PROCESS

An Exhibitor Badge includes access to the Congress Sessions, Opening and Closing Ceremonies, Lunch and Coffee Breaks.

EXHIBITORS WILL BE E-MAILED A LINK WITH AN ACCESS CODE WHERE THEY WILL BE ABLE TO REGISTER STAFF.

DPMs are required to scan their badges twice a day to prove their attendance and receive CME credits. No DPM (or spouse, guest, colleague, etc.) may ask an exhibitor representative to scan a badge for CME verification purposes at any scanning station over the course of the conference. Exhibitors are prohibited from offering to scan badges for DPMs. Scanning station will be available in the Exhibit Hall.

EXHIBITORS CANNOT SCAN FOR CME CREDITS – ONLY A PAID DELEGATE CAN OBTAIN CME CREDITS

EXHIBITOR BADGE DISTRIBUTION
The Exhibitor badge are full access badge, please note, while you may attend all of the congress sessions, CME are not provided to delegates with an exhibitor badge, these are the accreditation agencies regulations.
EXHIBIT BADGE AND REGISTRATION BENEFITS
BOOTH SIZE COST (in USD) COMPLIMENTARY REGISTRATION
20’ x 20’ Premium Island 12, 000 4
20’ x 10’ Premium Double $ 6, 000 3
10’ x 10’ Premium Corner $ 3, 000 2
10’ x 10’ Premium Single $ 2, 750 2
10’ x 10’ Standard Single Aisle $ 2, 250 2

Additional Exhibitor badge can be purchased. Total fee $400 and includes; the Welcome Reception, Coffee Breaks and Lunch during the Congress and The Exhibitor Reception on Thursday, November 15.

Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. to purchase additional badges.

SPONSORS & EXHIBITOR NETWORKING COCKTAIL RECEPTION

Date:  Thursday, November 14, 2019
Time: 17:00–18:30
Venue: Hyatt Regency Miami Hotel

** For Exhibitors Only, please wear your badge during this event

The International Federation of Podiatrists (FIP-IPF) wishes to thank its Sponsors and Exhibitors with this exclusive reception to express our gratitude and allow you the time to mingle amongst your colleague in this private setting.

BOOTH INFORMATION

BOOTH INFORMATION
The standard Exhibitor Booth includes a 10’ x 10’ booth with pipe and drape (8’ background drape and 3’ side drapes), aisle cleaning and 7” x 44” identification sign. The exhibit hall is carpeted; additional equipment (i.e., tables, chairs, custom carpet) may be ordered from the exhibit service contractor, Brede Exposition Services.
EACH 10' x 10' EXHIBIT BOOTH INCLUDES
  • 8' High back wall drape
  • 3' High side rail
  • 7" x 44" Iden­tification sign
  • Carpeting – the Exhibition Hall is carpeted
Booths do NOT include
  • Tables and chairs
  • Electrical power outlets, plumbing
  • Cleaning Services
**These services can be ordered from Brede Exposition Services, the exhibit service contractor.
EXHIBIT HALL
The Exhibit Hall is a meeting place where ideas are exchanged, and valuable contacts and friendships are made. The improved Exhibition Hall is a stimulating location where you can meet directly with conference attendees. The Exhibit Hall includes: a lunch and rest area; all conference coffee and lunch breaks; Poster area; and the newly added; Meet the Expert; Campfire sessions and back by popular demand; the Product Learning Lounge.
LOCATION

James L. Knight Convention Center
Exhibit Hall: Riverfront Hall

Hyatt Regency Miami Hotel
Session Rooms: Terrace Level, one floor below the Exhibit Hall

BOOTH CLEANING
Brede Exposition Services is the general contractor for the Exhibit Hall. There will be general cleaning maintenance in the Exhibit Hall’s common areas and aisles. Exhibitors are responsible for their booth area and must complete and return the Order Form for Booth Cleaning.
BOOTH HEIGHT RESTRICTIONS

Standard In-line and Corner Booths
All linear booths are 100 square feet (10' x 10'). Booths have a back-wall drape that is 8' high, with sidewall drapes that are 3' high. The total height of exhibits (including decorations) may not exceed 8’ in height. All display fixtures more than 4' in height of an adjoining exhibit must be confined to that area of the exhibitor’s space that is at least 5' from the aisle line.

Island Booth
The ceiling height in Riverside Exhibit Hall is 12’ (3.66m). The highest point of booth signage must be no higher than 10’ (3.05m) from the ceiling. Only Lightweight Hanging Signs will be permitted and must be elevated 10ft from the bottom of the floor. Corners may be used. However, to reduce obstructed views 50% of the ceiling must remain open. Booth walls can be built up to 10ft (3.05m) off the floor.
The Island booth sketch and layout must be submitted to the Congress Organizer by October 21, 2019, for approval, email: This email address is being protected from spambots. You need JavaScript enabled to view it.

CONGRESS PROGRAM

Click to view the week at a glance
week (Total CME Credits: 17.5)

ACCOMMODATIONS

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Please be advised in order to receive this exclusive room rate for the 2019 World Congress of Podiatry use the information below link to access the online booking.

Hyatt Regency Miami Hotel  (The link auto-populates the group access code: G-IFPO).

ROOM TYPE

ROOM CATEGORY

ROOM RATE

Single or Double

Standard

$219

Triple

Standard

$244

Quadruple

Standard

$269

 
All rates are per night, in USD currency and exclusive of 13% room tax
The Hyatt Regency Miami Hotel reservation system closes on October 17, 2019, at 11:59 PM Eastern Time (based on room availability).  

Cancellation policy:

  • After October 13, 2019, $50.00 cancellation fee if reservations are cancelled.
  • After October 28, 2019, one-night deposit if cancelled. Cancellation Penalties are STRICTLY ENFORCED.

Name changes on, or other transfers of room reservations will be accepted until November 4, 2019, after this date such changes will not be accepted.

** GROUP BOOKINGS of more than 10 rooms – contact This email address is being protected from spambots. You need JavaScript enabled to view it.   
** A final rooming list should be submitted no later than Thursday, September 19, 2019

SPONSORSHIP OPPORTUNITIES

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MEET THE EXPERT - $2,500

  • During the “Meet the Expert” your company has the opportunity to highlight the company’s Key Opinion Leader.
  • Small group sessions with up to 10 seats where attendees can discuss ideas, ask questions, and network with the expert in the field in a friendly and relaxed environment.
  • Meet the Expert session will take place in the exhibit hall in an open area
  • The 20-minute sessions will take place during the congress sessions or at lunchtime.
  • Sponsor’s logo and description will be featured on the website under the program tab
  • Sponsorship will be acknowledged in the final program and in the WebApp.

PRODUCT LEARNING LOUNGE - $3,500

  • Product Learning Lounge will be in the exhibit hall.
  • The 30-minute sessions will take place during lunch time.
  • Sponsor’s logo and description will be featured on the website under the program tab
  • Sponsorship will be acknowledged in the final program and in the WebApp.

DELEGATE LANYARD *Exclusive - $ 5,000
Quantity: 1000 (estimate)

  • All delegates will receive a name badge and lanyard to be worn during the Congress.
  • The sponsoring company’s logo will feature on all lanyards.
  • Sponsorship will be acknowledged in the on-site program pocket guide and in the WebApp.

BAG INSERT - $1,500
Quantity: 1000 (estimate)

Single- or double-sided promotional flyer outlining your company’s booth location. Your flyer will be inserted in conference bags that will be distributed onsite to all 2019 congress attendees. PDF versions of the inserts must be submitted for approval by the conference organizers by September 20, 2019. Upon approval, please provide 1,000 flyers on November 7, 2019.

ATTENDEE BAGS *Exclusive - $15,000
Quantity: 1000 (estimate)

The sponsorship of the attendee bags is a popular promotional vehicle. Every registered attendee will be provided with an official World Congress Of Podiatry Conference bag. The bag will include the sponsor company’s logo and World Congress Of Podiatry logo. Bags will be produced and delivered by the Congress Organizer with the approval of the sponsor.

CHARGING STATIONS - $ 3,000 (PER STATION)

  • Self-service kiosks that charge mobile devices quickly and conveniently are available to Congress delegates in high traffic and lounge areas.
  • Sponsor logo to appear on the station(s).
  • Acknowledgement in the on-site program and WebApp.

HOTEL ROOM KEY *Exclusive - $5,000
2019 congress attendees will carry and use these magnetic room key cards imprinted with your company and the congress logos multiple times each day. The sponsorship fee includes vendor production charges (artwork and design to be provided by sponsor). Hotel distribution fees are not included.  
The Congress Organizer must approve all artwork for the room key card.

SPONSORSHIP AND EXHIBITOR RULES AND PROCEDURES

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APPLICATION TO EXHIBIT OR SPONSOR
The receipt by the Organizers of a signed Application and Contract Form for Exhibition Space, Sponsored Symposia, and/or Sponsorship Opportunities shall constitute a binding contract (the “Contract”) upon issuance of an invoice to Contractor for initial charges, and delivery of that invoice to Contractor at the address in the Contract. No signature of Quality Meetings shall be required. The Organizers reserve the right to reject any application for space or sponsorship for any reason.

CANCELLATION POLICY
Any withdrawal from the Congress or early termination of this Contract by a Contractor after the Organizers have officially assigned an exhibition space and/or sponsorship constitutes a liability by the Contractor to pay the associated fees. If monies have already been paid by the Contractor any withdrawal by the Contractor will result in forfeiture of all monies paid.

CANCELLATION OR DOWNSIZING OF BOOTH SPACE AND/OR CANCELLATION OF SPONSORSHIP ITEMS
All requests for cancellation or changes in terms, including reduction of exhibit space or cancellation of sponsorship items, must be in writing and shall become effective upon acknowledgement of receipt and acceptance by the Organizers. Requests should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it..

The Contractor agrees to pay the following as liquidated damages (and not as a penalty) if the Contractor cancels its exhibit space or sponsorship items:
25% of total sponsorship/exhibit cost will be retained upon confirmation of sponsorship items/exhibit space.

  • Cancellations in writing received on or after Friday, May 10, 2019, will receive 50% refund of total sponsorship cost.
  • Cancellations in writing received on or after Friday, July 19, 2019, will receive 25% refund of total sponsorship cost.
  • In the event of cancellation by the company on or after Friday, October 4, 2019, the company shall be liable for 100% of the total sponsorship cost.        

In the event of a cancellation, the Organizers have full authority to relocate any exhibitor after downsizing of space and attempt to resell the vacated space. Contractor shall receive no refund or benefit for exhibit space resold.

CANCELLATION OF THE CONGRESS OR EXHIBITION
The Organizers are entitled to cancel the Congress due to reasons beyond their control that prevent or substantially hinder the planned holding of the Congress.

It is mutually agreed that in the event of total cancellation of the Congress due to fire, strike, natural disaster (either threatened or actual), government regulations or causes which would prevent its scheduled opening and/or continuance that are outside of the Organizers’ control, this Contract will become null and void. In such case, the Organizers shall determine an equitable basis for a refund of a portion of fees after due consideration of expenditures and commitments already made. Under no circumstances is the Organizers responsible for any Contractor’s or other person or company’s expenses (such as travel, lodging, or exhibit shipping), or any other incidental or consequential damages.

CONTRACT
The Contractor signing this Contract agrees to comply with the Terms and Conditions outlined by the Organizers and any additional or modified Terms and Conditions, rules, regulations, and information as may be adopted by the Organizers. If any Contractor changes management or is purchased by another company/organization, this Contract shall become binding on such company/organization.

EXHIBIT LAYOUT AND APPROVAL (Applies only to island booths).
Contractors purchasing space-only exhibit stands are required to submit a detailed plan of their stand for the Organizers’ approval by October 21, 2019.

FAILURE TO OCCUPY SPACE
Contractors not occupying their confirmed booth space by the date and time directed by the Organizers will forfeit their exhibit booth space without refund. The space may be resold or used by the Organizers at their own discretion.

GENERAL PRINCIPLES
The use of the Organizers’ name (in full or as abbreviation) as well as its logos is strictly forbidden in publicity, advertising, signs, products, printed matter, film, video, other media, websites, signage, etc. without the advance written permission of the Organizers. The Contractor may use a text internet link to the Congress website from their own company website. Any use of the Organizers’ name or the Congress’ name may not imply endorsement.

The Contractor undertakes not to disclose to any third party, other than to its professional advisers or as required by law or as agreed by the Organizers, any confidential or proprietary information relating to the business or affairs of the Organizers. This prohibition includes, but is not limited to, the terms of this Contract, and the pricing of exhibiting and sponsorships.

Both the Contractor and the Organizers shall ensure the general protection of personal data, which is defined by the data protection rules and regulations of the country in which the Congress Venue is located or other applicable jurisdictions. In particular, the Contractor undertakes that any data provided by the Organizers or generated in connection with the Congress, including but not limited to names, addresses, email addresses, and other personal information of Congress attendees, will only be used for the specific purposes outlined and for no other purposes, and that it will ensure the same protection with regard to any such data passed to sub-contractors.

HANDLING AND STORAGE
Neither the Organizers nor the owners or managers of the Congress Venue will accept or store display materials or empty crates. Arrangements may be made through the appointed Exhibition Show Management company, and Contractors shall in any event provide the Exhibition Show Management company with copies of all bills of lading. All shipments and deliveries to the Congress shall be prepaid.

HOSPITALITY EVENTS
Contractors organizing an event for 25 or more participants during the Congress sessions and established social activities, must first seek approval from the Organizers. The event must not occur concurrently to the official Congress program as determined by the Organizers.

MANNING OF EXHIBITS
Contractors will be required to ensure that their exhibits are manned during the official opening hours of the exhibition and must not dismantle their exhibits before the published closing time.

NOISE
Contractors may not use audible electronic, mechanical apparatus, or open audio systems which may be heard outside the exhibitor’s or sponsor’s assigned space. The noise must not be elevated higher than 80 decimals. The Organizers reserve the right to require any Contractor to discontinue any activity that may cause annoyance or interference with others.

PRODUCTS AND SERVICES EXHIBITED  
Products or services exhibited must be to the interest and educational values of the World Congress of Podiatry. Exhibitors may exhibit products/services only approved by the World Congress of Podiatry organizers. The World Congress of Podiatry may refuse to accept the Application of any company or person whose display of goods or services is not related or applied to the Podiatry community. In the sole opinion and objectives of the World Congress of Podiatry, the World Congress has the right to cancel the exhibit space at any time, including during the set-up schedule, should the exhibitor fail to meet the criteria to exhibit. Fees and deposits paid will not be returned.

REGISTRATION
All Contractors, including their employees, suppliers and agents, are required to be registered and will receive a badge displaying the Contractor’s name. Contractors who require additional badges beyond the number of badges provided as part of the exhibition fee or attained sponsorship level and as outlined in the Exhibition and Sponsorship Sales Manual will be charged a registration fee.
Personnel who setup and dismantle booth or handle realization of sponsorship items on site passes are free of charge, unlimited and only valid for and during the construction and dismantling of the exhibition. Contractors must wear their employee ID or the Contractor must provide an ID that can eb worn during such activities.

TECHNICAL MANUAL
A Technical Manual contains details including but not limited to all logistical and technical aspects to the successful preparation and participation of the Contractors in the Congress.

IMPORTANT DATES

Friday, October 11, 2019:

  • Non-Official Exhibitor Appointed Contractor
  • Fabric Displays Order Deadline

Monday, October 21, 2019

  • Standard Registration closed

Monday, October 28, 2019:

  • Brede/Allied Advanced Order Deadline
  • Advance Freight Deadline (without surcharge) 

Wednesday, November 13, 2019

  • Onsite Registration Opens

 

Social Media

To get the latest updates throughout the Congress, follow FIP-IPF online via the following links:

Facebook: Dr Phalange
LinkedIn: Dr Phalange

https://podiatry2019.org/


Congress Secretariat - Quality Meetings Inc.
2142 Rue de Cologne, Montréal, QC, Canada H4R 3E5
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FIP WORLD HEADQUARTERS
57 rue Eugène Carrière, 75018 Paris, France
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